Navigating a Seamless AMS Implementation: Insights for Associations Seeking Long-Term Growth

Associations often express discontent with their existing Association Management Software (AMS) but are reluctant to switch due to concerns surrounding the implementation process. According to an article by Naylor Association Solutions, the first step recommended is to approach AMS implementation with an open mind. Dispel preconceived notions and embrace a fresh perspective, allowing effective planning and drawing from past experiences to mitigate risks successfully. This mindset shift is crucial in breaking away from the fear of replicating past technology failures.

Assigning an expert project manager is identified as a vital component of AMS implementation. This individual, well-versed in Project Management principles, plays a key role in devising contingency plans, coordinating requirements across the organization, and identifying potential challenges. Proactive planning in the early stages helps prevent setbacks, ensuring timely and successful implementation.

Distinguishing between essential needs and desirable features is emphasized for success. Engaging team members from various departments and securing executive backing enables a comprehensive evaluation of perspectives. This insight-driven approach guides priorities, streamlining AMS demonstrations and facilitating focused discussions with vendors.

Establishing a realistic implementation timeline is crucial. While a well-structured plan is essential, flexibility is equally vital. Breaking down the implementation into manageable milestones allows for incremental progress. Transparency is key, as sharing the project timeline with the AMS vendor fosters trust, validating the feasibility of time projections and paving the way for a successful implementation.

A strategic, open-minded, and collaborative approach to AMS implementation that leverages experience to navigate challenges and aligns associations with their long-term growth objectives will lead to a seamless transition for associations looking to update their systems.